📋
Claims Submission
Accurate and timely submission of medical claims to Medicare, Medicaid, and private payers using your existing billing process.
💊 Medical Billing VA
Medical Billing Virtual Assistant for Physicians & Small Practices
VA Force provides expert medical billing virtual assistants who support your revenue cycle, including claims submission, denial management, AR follow-up, prior authorizations, and patient billing, while following your practice workflows and privacy requirements.
60%
Potential savings vs
in-house admin
in-house admin
48hr
Onboarding after
consultation
consultation
3+
Hours/day
minimum
minimum
🔒 Privacy-aware workflow · NDA included · Secure communication practices
What Your Billing VA Handles
📋
Claims Submission✓❌
Denial Management & Appeals✓💰
AR Follow-Up✓📝
Prior Authorization✓🔢
ICD-10 / CPT Coding Support✓✅
Insurance Verification✓💳
Payment Posting✓👤
Patient Billing & Statements✓No commitment · 2-hour response guarantee
🔒 Privacy-Aware Workflow
📄 NDA Included
💊 ICD-10 & CPT Support
🖥️ Works in Your EHR
📄 No Long-Term Contracts
A full-time in-house medical biller in the US can be costly before benefits, training, and turnover costs. Meanwhile, uncollected revenue and high denial rates quietly drain your practice's income. VA Force gives you access to experienced medical billing virtual assistants who work in your EHR, follow your workflows, and support collections, starting from just 3 hours per day.
30%
Claim Denial Support
We help identify denial patterns and improve follow-up workflows.
AR
Follow-Up
Support for aging reports, payer follow-up, and payment tracking.
60%
Potential Cost Savings
Compared with hiring full-time in-house administrative support.
48hr
Fast Onboarding
From consultation to your VA starting in your workflow.
Medical Billing VA Services
Full Revenue Cycle Support, Remotely
Your medical billing VA supports every stage of the billing lifecycle, from eligibility verification before the appointment to final collections follow-up.
❌
Denial Management & Appeals
Denial tracking, root cause analysis, corrected claim resubmission, and payer appeals to recover revenue.
💰
Accounts Receivable Follow-Up
AR aging management, payer follow-up, outstanding claims review, and escalation of underpayments.
📝
Prior Authorization Support
Submitting and tracking prior authorizations for procedures, medications, and specialist referrals.
🔢
Medical Coding Support
Support for diagnostic and procedural coding, modifier application, E&M coding, and code review workflows.
✅
Insurance Eligibility Verification
Pre-appointment eligibility and benefits verification to confirm coverage, copays, deductibles, and authorizations.
💳
Payment Posting & Patient Billing
ERA/EOB posting, patient statements, payment tracking, and account reconciliation support.
Medical Specialties
Billing VAs for Every Specialty
Our medical billing virtual assistants support the most common practice types and specialty workflows.
🩺
Primary Care & Family Medicine
Wellness visits, chronic care management, preventive screenings, and annual physicals.
🫀
Cardiology
Echo, stress tests, cardiac procedures, device management, and E&M coding.
🦴
Orthopedics & Surgery
Surgical billing, modifiers, global periods, physical therapy, and post-op billing.
🧠
Behavioral Health
Mental health, psychiatry, therapy sessions, group counseling, and substance use billing.
🧴
Dermatology
Skin procedures, biopsies, cosmetic vs. medical coding, and dermatology billing.
🏃
Physical & Occupational Therapy
PT/OT billing, timed codes, treatment plans, and therapy-specific documentation support.
🚑
Urgent Care
High-volume visit billing, after-hours coding, occupational health, and workers' comp claims.
👶
Pediatrics
Well-child visits, immunization billing, developmental screenings, and newborn care.
🏥
Multi-Specialty Groups
Coordinated billing across multiple providers, NPIs, and tax IDs within one practice group.
Why VA Force
Your Billing VA Works Inside Your System
Unlike outsourced billing companies that operate as a black box, VA Force billing VAs integrate directly into your EHR and workflows, giving you visibility and control.
🎯
Dedicated to Your Practice
Your VA works on your accounts during their committed hours, giving you focused and accountable support.
🔒
Privacy-Aware Workflow
Every medical billing VA engagement includes confidentiality-focused onboarding, secure communication, and privacy standards.
📈
Focused on Better Collections
We help track denial rates, clean claim rates, and AR aging so your billing support is aligned with financial outcomes.
⚡
Start Fast, Scale Anytime
From consultation to onboarding quickly. Add hours as patient volume grows, without long-term contract requirements.
EHR & Billing Software Experience
Kareo / Tebra
AdvancedMD
eClinicalWorks
Athenahealth
DrChrono
Practice Fusion
Epic
NextGen
Medisoft
Office Ally
Waystar
Change Healthcare
Using a different platform? Tell us. Our VAs adapt to your existing EHR and billing software during onboarding.
Book Free Consultation → Privacy & Security
Your Patient Data is Handled Carefully
Medical billing involves sensitive patient and practice information. VA Force uses confidentiality-focused safeguards in every medical billing engagement.
🔒
Secure communication, using safe communication and file-sharing practices for billing workflows.
🎓
Training and confidentiality, medical billing VAs are trained on privacy and security expectations.
🔑
Unique access credentials, each VA can use assigned logins with clear audit trails where supported.
📋
NDA included, confidentiality protection for patient data, practice information, and internal records.
Included in Medical Billing Engagements
Privacy-aware billing VA support
Secure communication process
Confidentiality agreement
Unique access where available
Weekly performance and AR reporting
Direct communication with your team
No long-term contract required
Simple Onboarding
Your Billing VA Up and Running Quickly
From your first call to your VA logging into your workflow.
1
Free Consultation
Tell us about your practice, specialty, EHR, billing volume, and pain points.
2
VA Matching
We match you with a vetted billing VA with relevant workflow experience.
3
EHR Onboarding
Your VA is onboarded into your EHR and billing system based on your process.
4
Active Billing Begins
Your VA begins billing support, denial follow-up, and AR workflow management.
FAQ
Frequently Asked Questions
Common questions from physicians and practice managers about hiring a medical billing virtual assistant.
A medical billing virtual assistant manages revenue cycle tasks remotely, including insurance claims submission, denial management, AR follow-up, prior authorization support, payment posting, patient billing, and eligibility verification.
VA Force uses privacy-aware workflows for medical billing engagements, including secure communication, confidentiality standards, and privacy-focused onboarding.
VA Force medical billing VA engagements start from a minimum of 3 hours per day, with the total investment depending on your required hours and billing workflow complexity.
Our VAs can support workflows in systems such as Kareo/Tebra, AdvancedMD, eClinicalWorks, Athenahealth, DrChrono, Practice Fusion, Epic, NextGen, Medisoft, Office Ally, Waystar, and Change Healthcare.
Yes. Billing VAs can help identify denial patterns, correct errors, submit appeals, and follow up on underpayments so your practice has a more consistent billing process.
Our medical billing VAs support primary care, family medicine, internal medicine, cardiology, orthopedics, behavioral health, therapy practices, dermatology, urgent care, pediatrics, chiropractic, and multi-specialty groups.
Also From VA Force
Related VA Services
Stop Losing Revenue to Billing Gaps
Book your free consultation today. We will help you identify the right medical billing VA support for your practice. No commitment required.